Training Schedule

Effective Project Management

Course Category: Project Management Courses
Duration: 2 days
Price: 945 + VAT
Type: Public, In-House

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Course Overview

A two-day intensive and practical course which will provide you with the essential skills to manage your projects to time, cost and quality and help you meet your business objectives. 

Delegates will gain an understanding of the project planning, monitoring and controlling processes to be adopted for projects of any size.

By the end of the course you will be able to:

  • Prepare project plans to a sufficient level of detail and apply a consistent approach to planning
  • Adopt a simple, disciplined approach to initiate, plan, monitor and control projects
  • Understand the level of project management to be applied to projects
  • Identify the risks inherent in projects
  • Track and report progress
  • Have an understanding of the reporting required if a project is to be managed by a third party, for example, an outside supplier
  • Understand the use of project controls, project issues, change control and quality control, and how they fit into the project management process
  • Recognise when projects are over-running or are failing to meet objectives
  • Formalise change control


Course Synopsis

The Principles of Managing Projects
- What defines a project
- Why project management is different from day-to-day management
- The importance of formal process and soft skills
- Uncertainty and risk

Project Management Methodology
- The project management life cycle
- The deliverables of project management
- The benefits of “Effective Project Management”

Project Governance
- Roles and responsibilities
- Management by exception
- Maintaining executive control

Project Initiation
- Turning ideas into projects
- The importance of a formal process
- The deliverables of Project Initiation

Project Proposal
- The core information required
- Acceptance from the business for change
- The basis for strategic assessment
- High-level estimating

Business Case
- Why it is essential
- Benefits and costs identification and quantification
- Business case appraisal
- Sensitivity analysis and risk to the business case

Project Definition
- Setting the right foundations
- Establishing scope, exclusions to scope and success measures
- Defining the approach to the project

High-level Planning
- Structuring the project
- Identifying key deliverables and resource requirements
- Validating the business case

Stakeholder Management
- Who do you need to work with?
- Who do you need to influence?
- How do you engage with them?
- Developing a communications plan

Project Delivery
- The business of getting the job done
- The importance of control and QA
- Management by exception (again…)
- The deliverables of Project Delivery

Detailed Planning
- The use of project management software
- Work breakdown structures
- Work flow diagrams
- Defining deliverables
- Identifying activities
- Bottom up estimating
- Assigning and managing resources

Quality Assurance
- Assessing the completeness of deliverables
- Assessing fitness for purpose
- Configuration management
- Sign off procedures

Project Reporting
- How often do you need to report?
- Who should you report to and what should the report contain?
- What do you want from the people you report to?
- Measuring actual costs and time and forecasting against the business case
- Rebasing the business case
- Re-planning

Change Control
- A formal process to manage changes to requirements and scope
- Ensuring that deliverables will still be fit for purpose
- Ensuring that the business case still stands
- The importance of version control

Issues Management
- Managing the completion of actions, answers to questions and other issues
- Managing meetings
- Escalation procedures
- What happens if you delay?
- The deliverables of Issues Management

Risk Management
- The difference between risks and issues
- Identifying risks and their causes
- Identifying mitigating actions that will deal with causes rather than symptoms
- Identifying timeframes
- Working with your stakeholders
- The importance of anticipation
- The deliverables of Risk Management

Project Closure
- A formal end to the project
- The ending of the project roles and responsibilities
- The closing of the investment
- Handing over outstanding issues
- The deliverables of Project Closure

Project Handover
- The handover of responsibility to Business As Usual
- Changes to operational support, help desk and so on
- Future developments

Project Benefits Realisation
- The realisation of the business case
- The accountability and responsibility of the sponsor
- Changes to business operations
- Measuring benefits

Post-Implementation Review
- Lessons learned
- Assessing the realisation of benefits
- Reconciling actual costs to the business case
- Formal structured approach
- How the whole organisation benefits
- When they should happen and who should be involved

- Useful tricks and tips
- Overview and messages to take away
- The value of continuous improvement